Bookkeeper (BK-0826-3)

MOVE Your Business is proud to represent Jasmine Daya & Co., a Toronto‑based law firm that has transitioned from civil litigation into cross‑border private lending law. The firm now advises Canadian lenders and industry professionals on expanding into the U.S., including market entry, licensing, regulatory strategy, and business structuring. It operates as a fast‑paced, entrepreneurial practice combining legal services with business development, education, and industry engagement.
On behalf of Jasmine Daya & Co, we are seeking a dependable and highly detail‑oriented Bookkeeper with previous accounting experience in a Canadian or U.S. law firm.

The successful candidate must have practical experience with law firm trust accounting, including the recording, reconciliation, and reporting of client trust transactions. Strong proficiency with QuickBooks and experience administering Canadian payroll are also required.

Knowledge of Soluno or PCLaw is desirable but is not required.

This position requires exceptional accuracy, discretion, and an understanding of the heightened financial‑recordkeeping obligations applicable to law firms.

Benefits:

• Competitive salary
• Strong support system
• Health benefit (CAD 40/month)
• Training materials for upskilling provided
• Paid holiday leaves (depending on the holidays that the client observes)
• Paid sick leaves (sick leave convertible to cash if perfect attendance)
• Paid planned leaves
• Internet Allowance (CAD 30/month)

Key Responsibilities:

• Law Firm & Trust Accounting
  • Maintain accurate records for general and trust accounts, including client trust deposits, transfers, disbursements, and withdrawals.
  • Manage individual client trust ledgers and ensure correct allocation by client and matter.
  • Perform monthly and three‑way trust reconciliations; identify and resolve discrepancies.
  • Monitor trust balances and ensure all transactions are properly authorized and documented.
  • Maintain complete audit trails and ensure compliance with law firm procedures and regulatory requirements.
  • Prepare records for audits and coordinate with lawyers, management, and external accountants.
  • Ensure strict separation of client trust funds and operating funds.
• General Bookkeeping
  • Maintain accurate financial records in QuickBooks, including revenue, expenses, and transfers.
  • Reconcile bank accounts, trust accounts, credit cards, and other financial accounts.
  • Manage the general ledger, investigate discrepancies, and post adjusting entries.
  • Ensure proper organization and retention of financial documents across multiple accounts and clients.
• Accounts Payable
  • Record vendor invoices, track due dates, and prepare payments for approval.
  • Reconcile vendor statements, resolve discrepancies, and ensure proper expense allocation.
  • Maintain complete and accurate payment records.
• Accounts Receivable & Billing
  • Prepare invoices and client statements; record and apply payments accurately.
  • Monitor receivables, generate aging reports, and track overdue accounts.
  • Maintain records of payment arrangements, adjustments, and write‑offs.
  • Reconcile fees, disbursements, taxes, and client payments.
• Canadian Payroll
  • Process payroll accurately, including salaries, wages, allowances, bonuses, and vacation pay.
  • Administer deductions (tax, CPP, EI) and coordinate remittances.
  • Maintain payroll records and prepare T4s, ROEs, and related documentation.
  • Track leave balances and reconcile payroll accounts.
  • Coordinate with management and external accountants for reporting and year‑end requirements.
• Tax & Government Reporting
  • Maintain records for HST reporting and reconcile HST collected vs. paid.
  • Assist with payroll remittances and government filings.
  • Organize year‑end records and track filing deadlines.
  • Respond to requests for financial documentation.
• Financial Reporting & Analysis
  • Prepare reports including P&L, balance sheet, cash flow, AR/AP aging, payroll, and reconciliation reports.
  • Provide client/matter‑level and expense reporting.
  • Identify discrepancies, unusual transactions, missing documentation, and cash flow concerns.

Note: Candidates with U.S. law firm experience must demonstrate transferable trust accounting knowledge aligned with Ontario requirements.

• Ad Hoc Support
  • Assist with audits, tax prep, and reporting requests.
  • Perform