Recruiting Coordinator

Expected compensation: 9.00 - 12.00 USD Per Hour HireArt is looking for a Recruiting Coordinator to support a high-volume, fast-moving recruiting team. This role is responsible for interview coordination, candidate tracking across multiple systems, offer calls, and real-time problem solving when schedules or priorities change. This is a hands‑on, execution-focused role for someone who is highly responsive, detail-oriented, and comfortable managing candidate and client communication under tight timelines. Responsibilities Interview Coordination & Scheduling Schedule and coordinate interviews across multiple roles, candidates, and client teams Respond quickly to last-minute changes, including candidate cancellations and client-initiated reschedules Manage complex scheduling changes, such as reorganizing a full day of interviews to meet urgent client needs Follow established processes while troubleshooting issues within your scope and flagging bottlenecks and escalating insights when appropriate Monitor and respond to interview requests coming from third‑party platforms outside of our ATS Enter and maintain accurate candidate and interview data in internal and third‑party platforms Offer Coordination Share responsibility for offer calls with another Recruiting Coordinator, primarily supporting Pacific Time Zone candidates Deliver offers clearly and professionally, including pay rate, start date, and next steps Handle sensitive conversations tactfully, including pay negotiations or candidate concerns Escalate issues appropriately while maintaining a positive candidate experience Team Support Serve as backup coverage for another Recruiting Coordinator during out‑of‑office periods Assist with job postings as needed Collaborate during periods of high volume to ensure deadlines are met Submit candidates into Third Party Platforms Requirements Experience coordinating interviews or meetings in high volume, fast paced environments Strong written and verbal communication skills (C1+ level English) High attention to detail and ability to manage multiple tasks at once Extremely responsive and comfortable working with last-minute changes Ability to handle difficult or sensitive conversations calmly and professionally Comfort picking up the phone to communicate with candidates when needed Strong judgment with the ability to know when to act independently and when to ask questions Proactive mindset with the ability to identify issues and help resolve them Comfortable using Google Sheets Familiar with Slack or other team based messaging platforms Nice‑to‑Haves Previous experience within recruiting, talent operations, or HR Experience using an ATS, VMS, or other recruiting platforms Experience coordinating interviews across multiple time zones Exposure to high‑volume or fast‑paced recruiting environments Experience supporting offer processes or compensation conversations Proven experience improving operational workflows Benefits Competitive wages Work‑from‑home benefits, including: Workspace/home office set‑up Company provided laptop PTO This is a remote, full‑time, international independent contractor position with HireArt and is open to candidates who are able to work during Eastern Time Zone business hours. Unfortunately, we’re unable to offer sponsorships or do corp‑to‑corp. HireArt values diversity and is an Equal Opportunity Employer, which is why we are interested in every qualified candidate, regardless of their background, how they identify, or their inclusion in any protected class. Seniority level Associate Employment type Full‑time Job function Human Resources Industries Technology, Information and Internet #J-18808-Ljbffr