Transaction Coordinator

Job Title: Transaction Coordinator

About The Company

Florida-based, high-performance transaction coordination company built for top-producing agents and real estate teams who are serious about expansion, profitability, and sustainable growth.

Job Description

Our client is looking for a part-time Transaction Coordinator. You will process real estate contracts and follow up with clients. This role is deadline-heavy and requires a high standard of organization. You will manage 15-20 transactions per month. You will be responsible for the compliance and closing of each file. Standard operating procedures are available, but experience is key.

Responsibilities Of The Role

Expected KPI's

• Process real estate contracts.
• Follow up with clients.
• Process files from start to finish.
• Ensure compliance of each file.
• Close out files.
• Evaluates transaction files and supporting documentation for accuracy, completeness, and adherence to brokerage and contractual requirements.
• Coordinates with agents to resolve missing, incomplete, or inconsistent documentation and provides guidance regarding required corrections.
• Assists Managing Brokers with transaction compliance, documentation standards, and file oversight.
• Maintains organized and compliant transaction records throughout the review process.
• Handles additional compliance and transaction-related responsibilities as assigned.
• Transaction completion and timely closings.
• Accuracy of transaction files and document management.
• Compliance and deadline adherence.
• Timely completion of assigned tasks.
• Transaction processing efficiency.
• Agent satisfaction and communication quality.

Required Experience And Qualifications

• Experience processing 15-20 transactions per month.
• Ability to handle many clients at once.
• C2 English level.
• Florida FAR/BAR familiarity.

Preferred Skills

• Experience following Standard Operating Procedures (SOPs).
• Experience as a transaction coordinator.

Personality

• Detail-oriented.
• Highly accountable.
• Organized.
• Able to work in a fast-paced environment.
• Collaborative.
• Able to handle many clients at once.
• Accountability: Taking full responsibility for actions and decisions.
• Competence: Maintaining a high level of skill, knowledge, and execution.
• Encouragement: Creating a supportive environment for growth and success.
• Supportive Leadership: Ensuring team members have the resources to excel.
• Driven Mindset: Pursuing operational excellence.
• Discipline: Consistently following structured workflows and best practices.
• Integrity: Operating with honesty, transparency, and ethical standards.

Software & Tools

• Quo
• Google Workspace
• HubSpot
• SkySlope

Schedule

Monday to Friday

Between 1 PM and 3 PM EST (10h/wk).

Hours increased to 20h/wk based on performance.

Note: The busiest hours are between 1 PM and 5 PM EST.

Salary And Benefits

• Payment in USD or Local Currency according to candidate's preference.
• A lot of growth opportunities.
• Full time remote possibility.