Remote Litigation Legal Assistant

Job Title: Remote Litigation Legal Assistant / Paralegal

About The Company

Our client is a solo attorney based out of Texas. They deal mostly in litigation.

Job Description

You will receive training on procedures and protocols. This role is client-facing. Our client needs a resourceful, technologically proficient professional who can independently manage litigation workflows, verify AI-generated work, coordinate with third parties, and make sure assignments are completed without constant follow-ups.

Responsibilities Of The Role

• Telephone Communications and Scheduling
• Answer incoming calls and make outbound calls using VXT.
• Communicate professionally with clients, courts, opposing counsel, witnesses, and service providers.
• Coordinate hearings, depositions, mediations, and other litigation activities.
• Case and Document Management
• Maintain accurate case records, tasks, and deadlines in Clio Manage.
• Process incoming pleadings, discovery, court orders, and other litigation documents.
• Independently verify deadlines and ensure proper calendaring.
• Follow established document-naming, foldering, and organization procedures.
• Electronic Filing and Court Coordination
• Handle electronic filing in Texas state and federal courts.
• Monitor filing acceptance, investigate rejections, correct deficiencies, and resubmit filings.
• Communicate with court clerks and coordinators regarding filing requirements and hearing procedures.
• Take responsibility for filing assignments through successful completion.
• Discovery and Litigation Support
• Perform quality control of AI-generated discovery analyses and legal documents.
• Verify information against underlying pleadings, evidence, and discovery materials.
• Identify missing discovery and coordinate follow-up.
• Assist with AI-generated motions and other litigation documents, including substantive editing, citation verification, and preparation for attorney review.
• Coordinate filing, hearing scheduling, and follow-up after attorney approval.
• Deposition and Trial Coordination
• Schedule depositions and prepare notices.
• Coordinate court reporters, deposition platforms, interpreters, and other vendors.
• Assist with deposition exhibit assembly.
• Coordinate witness appearances, subpoenas, process servers, and returns of service.
• Follow up until necessary arrangements are confirmed.
• Client Communication and Records Collection
• Communicate with existing clients regarding outstanding information and documents.
• Coordinate medical-record requests, affidavits, and other records collection.
• Track and schedule monthly client meetings.
• Follow up proactively on outstanding requests.
• Task Management and Accountability
• Maintain accurate task statuses in Clio.
• Use Clio’s built-in timer to track working time.
• Independently manage assignments through completion.
• Escalate matters requiring attorney intervention without generating unnecessary reports or correspondence.

Required Experience And Qualifications

• Excellent, near-native spoken and written English, including strong listening and reading comprehension.
• Experience supporting litigation or a demonstrated ability to learn U.S. civil litigation procedures.
• Strong technical proficiency and comfort working with AI-powered legal tools.
• Excellent organizational skills, attention to detail, and independent problem-solving abilities.
• Dependability, initiative, and consistent availability during scheduled working hours.
• The ability to read, understand, and independently implement written instructions.
• Professionalism, discretion, and compassion when communicating with clients.
• * C2 English.

Preferred Skills

• Spanish language skills

Personality

• Curious
• Confident
• Collaborative

Software & Tools

• Clio
• * VXT
• ChatGPT
• Eve.legal
• Westlaw CoCounsel
• Trialkit
• Microsoft Office
• Adobe PDF
• * Texas eFiling Systems
• * Federal CM/ECF

Schedule

Monday, Tuesday, Wednesday, Thursday, Friday

08:00–12:00 CT

20 hours per week

Salary And Benefits

• Payment in USD or Local Currency according to candidate's preference.