Bookkeeper / Accounting Operations Specialist
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ContentJet is a creative and performance marketing company that works with clients and creators around the world. We’re a remote, international team of about 60 people across the Americas, Europe and Asia, with entities in Canada and the UAE.
We’re looking for a Bookkeeper / Accounting Operations Specialist to take full ownership of our day-to-day accounting. You’ll report directly to our CEO and work alongside our external accountants. You’ll also have real room to improve how we do things.
This isn’t a data-entry role. If an invoice is missing, you’ll notice. If a payment doesn’t match, you’ll investigate. If the P&L looks off compared with last month, you’ll flag it.
Responsibilities:
Accounts receivable & invoicing
- Create and send client invoices and keep an accurate invoice registry
- Track outstanding payments and follow up professionally with clients
- Match and reconcile payments received through bank accounts, Stripe and other methods
- Keep management updated on late and outstanding payments
Accounts payable & payments
- Collect and verify invoices from contractors, creators, influencers and suppliers
- Prepare payment batches for management approval and track upcoming obligations
- Make sure every payment is properly recorded in QuickBooks
- Manage day-to-day bookkeeping in QuickBooks Online for our Canadian and UAE entities, including intercompany transactions
- Reconcile bank accounts, credit cards and Stripe
- Spot discrepancies and get to the bottom of them
Month-end & reporting
- Prepare the P&L, Balance Sheet, Cash Flow, AR/AP reports and a monthly performance summary for leadership
Experience
- 3+ years of professional bookkeeping experience
- Hands-on experience with AR, AP, client invoicing and bank and credit-card reconciliations
- Experience preparing a monthly P&L and Balance Sheet
- Comfort working across multiple companies, currencies and bank accounts
- Very good written and spoken English (it’s our official working language)
- A proactive, ownership mindset: you ask questions when something doesn’t add up
- Bookkeeping for Canadian companies, or familiarity with UAE bookkeeping or VAT
- Multi-entity or multi-currency accounting
- Background at an agency or professional services firm
- Working directly with external accountants or CPAs
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