Data and Tracking Assistant

Who Are We?
Decentralized Masters is at the forefront of DeFi education globally. In just two years, we have grown from a pioneering pair of co-founders to over 130 dedicated professionals. Today, we are recognized as one of the fastest-growing enterprises in the sector, with industry insiders predicting our evolution into a unicorn company by 2030. Operating on a bootstrapped model, we are on track to achieve an impressive $50 million in revenue this year alone.

Our Impact
While our growth has been remarkable, we take even greater pride in the success of our clients. To date, we have empowered over 4000 investors to break into the DeFi world. At Decentralized Masters, we don't just offer education; we cultivate a powerhouse of knowledge combined with an engaging community, innovative technology, and a team of leading DeFi and blockchain experts. Our commitment is to deliver unparalleled resources designed for long-term success in the world of DeFi and Web3, ensuring our members not only safeguard but also enhance their financial future.

Our Vision
Our goal is to create the largest and most influential DeFi ecosystem the world has ever seen, starting with becoming the gold standard in DeFi education. This vision is ambitious, transformative, and poised to change the landscape of digital finance.

Are You Ready?
This is more than just a job; it's an opportunity to shape the future of Web3 technology and education. Are you ready to be part of our vision to redefine what's possible in DeFi and beyond? Apply below, and let's explore this journey together.

Check us out here:

What will you be doing?
You will be responsible for maintaining 100% accuracy and consistency across all Enrollment performance trackers & Hubspot.

They serve as the central hub of truth for data involving setters, concierge, lead flow metrics and daily KPI metrics ensuring daily, weekly, and monthly dashboards are up-to-date, error-free, and visually clear for leadership.

Key Responsibilities But Not Limited To
2. Quality Assurance
3. Communication & Coordination

• Tracking & Reporting

• Maintain and update all performance sheets daily:

• Setter Tracker (sets, show rate, quality score, Deals Won)

• Concierge Tracker (sets, show rate, Deal Won, Confirmations )
• Annual / Quarterly tracker
• Daily Metrics Data
• Lead Flow Tracker (new leads by source and date)
• Weekly Dashboard (overall metrics across teams)

• Creating additional reports/tracker when needed

• By Sunday 6pm pst The tracker needs to be updated for the entire week and aligns with Hubspot

• Cross-check data between HubSpot, Google Sheets, Avoma

• Everything in the setter tracker needs to be reflected in Hubspot.

• Sets, Showrate, CC, IB bookings

• Audit deal stages, triage outcomes, and meeting types to ensure alignment

• Flag inconsistencies or missing information to Susan immediately
• Purge +31-day calls and "leadership request" calls that no longer apply
• Post a daily tracking summary to Slack (#tracking-updates)
• Communicate with setters, concierge, and leadership when data discrepancies are found
• Keep a proactive eye on trends or anomalies (e.g., if automations are not working, missing outcomes)
• Zero out duplicates: merge correctly, confirm owner, prevent double-booking

• Keep Scored, VSL, and Negative views clean:

• Assign/reassign leads to the right team & setter

• Remove any leads that shouldn't be in Negative (scored or above)

• Ensure enrolled/list/team fields + dates are accurate (VSL watched/created enrolled)

• DM setters their new +4 QS and application leads; require same-day outreach & HS notes

• Spot-check updates: contact attempts, outcomes, and owner fields
• Help-desk (dupes): triage/merge if anything slipped through

Requirements
What You Will Bring

• Extreme attention to detail and accuracy
• Strong data organization and Google Sheets proficiency (COUNTIFS, SUMIFS, VLOOKUP, Data Validation)
• HubSpot familiarity preferred
• Comfortable working independently and owning deliverables
• Proactive thinker - doesn't wait to be told what's missing
• You thrive in high-accountability, fast-paced environments
• You are numbers-driven, methodical, and find satisfaction in clean, organized data
• You see tracking as a way to drive business results, not just admin work
• You take pride in catching small details others miss
• You communicate clearly, ask smart questions, and take ownership of your work

Benefits
What We Offer

• Competitive salary package
• Flexible 40-hour workweek
• Unlimited PTO and flexible work schedules
• Team off-sites and events
• Fully remote work setup — join our global team from anywhere

Are You Ready?
This is more than a job; it's an opportunity to shape the future of Web3 education and finance. If you're a visionary leader ready to drive our mission and help us achieve unicorn status, we want to hear from you.

Apply now to join us in redefining what's possible in DeFi and beyond.