Management Assistant

**Purpose**:Positions holders are responsible at varying levels for providing administrative and secretarial services to the organisation. Activities include producing documents, collecting, recording, sorting and filing data, preparing reports and presentations, making travel arrangements, planning office events and meetings, arranging appointments, responding to inquiries, data entry, and operating office equipment. Also includes responsibilities for reception/telephone and greeting visitors.

**Accountability Level**:Entry level professionals or highly experienced operations/technical/support Jobs. Typically completed higher education/qualification or requires expert technical operational knowledge of procedures and tools obtained through extensive work experience. First point of escalation for non-routine situations. Provides assistance and training to lower level employees.

**Key Responsibilities**:

- Provide a first-class customer service role across the business, both internally and externally.
- Organise travel, including booking transportations and organising required visas/documentation and inoculations and cost reporting.
- Controlling and ordering office supplies, managing messages and other correspondence.
- Support all departments with administrative or organising tasks, etc.
- Diary Management, collation of presentations, prepare/maintain records of agenda and minutes.
- Data management including updating of invoices/PO into the relevant system.

**Typical Experience**:University Degree / Specialised Diploma / Vocational Training

**About Us**

We are the people who use our big boxes to make a massive difference. We believe in the positive impact of power and the ability to control temperature. We believe what we do opens up opportunity and creates potential for individuals, communities, industries and societies over the world. We believe when we work together we can do anything. We believe in the power of our team. We are the people who keep the lights on. And we recruit the best talent, too.

Our four values help us get even better at what we do. It’s the Aggreko way of working - we call it Always Orange.

Always Orange means:
Being dynamic: We’re nimble and are always ready to react to an ever changing world.

Being expert: We know our stuff, we’re great under pressure and we thrive in our busy, fast-paced, deadline-driven environment. We use our experience to make a difference. We know how to challenge and we have the courage of our convictions.

Being together: We play for Team Aggreko and value the expertise of everyone around us. We’re accountable and we hold others to account.

Being innovative: We never miss an opportunity to learn, to look out, or to be better.

Aggreko is an equal opportunity employer. We are committed to providing an inclusive environment that allows each employee to be their best based upon their merit, talent and aspiration. We do not discriminate, and we abide by the laws in the locations in which we operate.