Executive Secretary

**Your Job**

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In your **Executive Secretary** role, you’ll help us deliver better care for billions of people around the world. It starts with YOU.

**About us**

Huggies®. Kleenex®. Scott®. Kotex®. Kotex®. Kimberly-Clark Professional®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you.

At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on 150 years of market leadership, and we’re always looking for new and better ways to perform - so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark; you just need to log on

**Job’s Mission**

We are looking for a team oriented, innovative, hardworking individual to provide a full range of administrative support to Information Technology Services in a fast paced, dynamic environment. Executive Assistants at Kimberly-Clark manage access to the executive, maintain and modify the executive's schedule, and ensures the executive is made aware of issues that need immediate attention. They provide a broad range of highly skilled and highly confidential administrative support to ITS leaders, additional team members, and other visiting executives if needed.

The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization. The incumbent must exhibit strong growth mindset, and be open and willing to take additional responsibilities, including but not limited to; contribute to projects, create presentation materials, manage meetings and townhalls, provide administrative site support to Argentina office site, etc.

**Main Responsibilities**:

- Performs complex administrative duties, involving contact with and exposure to highly confidential materials and information.
- Arrange, schedule, update, organize, and coordinate meetings both domestic and international, coordinating with other regions/time zones.
- Plan, assist and occasionally attend events, including reserving and setting up rooms, planning activities, preparing materials, and other related activities.
- Assist with making complex travel arrangements including booking of flights, hotels and car reservations, and other documents as required for staff to travel to global locations (Visa requirements, immunizations, etc.)
- Assist with expense reports preparation, submission and reconciliation
- Responsible for administration of DTS Buenos Aires employees expenses (Concur tool)
- Responsible for creation, follow-up and approval of POs of Buenos Aires site services, such as: cleaning, vans, food, vending machines, library, legal services, rent, rental expenses (Market Place tool)
- Take on additional responsibilities as needed, related to DTS initiatives, presentations and culture activities.
- Professionally answer and direct incoming calls, providing and sharing telephone coverage within group during normal business hours.
- Maintain strong interpersonal relationships with employees at all levels of the organization, develop and maintain effective business contacts with vendors and services.
- Prepare and review expenses, reports, spreadsheets, presentations, and finished documents relevant to supervisor's assignment.
- Welcomes guests to the office, arranges meeting agenda, materials and meals as needed and represents the ITS Leader and Company with a high level of professionalism and in an effective and gracious manner.
- Purchasing responsibility for local department’s office supplies, computer peripherals and other items.
- May be required to contribute to projects and activities not included in other principal accountabilities to assist in the accomplishment of business objectives and professional development.
- Assist with organizing Buenos Aires site events
- Report issues concerning building maintenance and make sure that the issues are resolved

**About You**:

- High School Diploma or GED.
- 3-5 years of administrative work experience.
- Fluency in English and Spanish is a must. Working knowledge of Portuguese is a plus.
- Must have experience working with C-Suite Executives.
- Must be able to use Outlook at an intermediate to expert level.
- Advanced computer skills using Windows, Word, Excel, and PowerPoint.
- Accurate typing, filing, record keeping, grammar, and spelling.
- Strong written and oral communication skills.
- A demonstrated ability to act independently, organize workload, set priorities,