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The Service Response Center Supervisor establishes and maintains good customer relations with the administration, departmental leadership, caregivers and fellow employees of the VCU Health System. This position problem solves and supports staff with any issues that may occur. Functions performed include, but are not limited to the following: patient information, Plant Operations, Clinical Engineering, Environmental Services, or any departments using our team to route requests. The SRC Supervisor demonstrates compliance with all local, state and federal laws and regulations, including JCAHO standards and VCUHS policies and procedures. As a Call Center providing emergency communication and support for all hospital staff, patients and the general public, telephone lines must be staffed 24 hours per day. The supervisor works mid-shift, rotates on-call nights and weekends, and is required to work some holidays.
Essential Job Statements:
- Oversees staff operations on the 2nd and evening shift and acts as back up for the Service Response Center Manager as required.
- Provides daily team member supervision and scheduling support for the Communication Center Representatives and Emergency Dispatch
- Guides and aids other team members with any telephone issues, proper producers for handling callers, employee scheduling conflicts or other departmental obstacles.
- Assists Manager with all team member evaluations, training, and disciplinary actions
- Deescalates and researches patient safety issues and relays any resolution to appropriate stakeholders to include coaching of team members as appropriate.
- Ensures compliance with all local, state and federal laws and regulations, including JCAHO standards and VCUHS policies and procedures.
Patient Population:
- Not applicable for this position
Employment Qualifications:
Required Education:
- High School Diploma or equivalent
Preferred Education:
- Bachelor’s Degree in Business Administration or a healthcare program
Licensure/Certification Required:
- N/A
Licensure/Certification Preferred:
- N/A
Minimum Qualifications:
Years and Type of Required Experience:
- Minimum of three (3) years of previous experience in Telecommunications, Call Center or customer service work
Other Knowledge, Skills and Abilities Required:
- Minimum of three (3) years’ experience using a personal computer and typing 45+ WPM (typing test may be required
- Supervisors’ schedules must be flexible in accordance to department staffing need and/or shift requirements, to maintain service delivery expectation to the VCU Health System.
Other Knowledge, Skills and Abilities Preferred:
- Completion of some courses in medical terminology, customer services, work order, or ticket scheduling system training, etc.
- Supervisory, leadership, and training experience
Working Conditions:
- Periods of high stress and fluctuating workloads may occur.
- General office environment.
- May be exposed to high noise levels and bright lights.
- May have periods of constant interruptions.
- Prolonged periods of working alone.
- Essential workplace and expected to work during inclement weather conditions
Physical Requirements:
Lifting/ Carrying (0-50 lbs.)
Work Position: Sitting, Walking, Standing
Additional Physical Requirements/ Hazards
Physical Requirements:
- Manual dexterity (eye/hand coordination)
- Perform shift work
- Hear alarms/telephone/tape recorder
- Finger Dexterity
- Acuity - far
- Acuity - near
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical Thinking
Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Frequent and intense customer interactions, Noisy environment, Able to adapt to frequent change
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.