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Highly Skilled Administrative Professional

hace 1 semana

Buenos Aires, Buenos Aires C.F., Argentina Sur A tiempo completo

We are looking for a highly organized Organizational Support Specialist to join our team. In this role, you will provide exceptional administrative support, manage complex calendars, and facilitate seamless communication.

Key Responsibilities
  • Review calendars 1-3 weeks ahead, anticipating conflicts and resolving them promptly
  • Schedule, reschedule, and cancel meetings as needed, setting reminders and follow-ups
  • Prepare the CEO for meetings through thorough research, pre-reads, and agenda

Inbox & Communication Management

  • Monitor, filter, and respond to emails on behalf of the CEO, using discretion
  • Draft professional emails and messages, ensuring clarity and concision
  • Flag urgent emails, ensuring timely responses and prioritizing tasks effectively

Task & Project Management

  • Track and follow up on action items from meetings, maintaining accurate task lists in ClickUp
  • Coordinate projects with internal team members or external vendors, ensuring seamless execution

Administrative & Financial Support

  • Process expense reports, reimbursements, and pay bills on time, maintaining financial records
  • Reconcile credit card statements, categorize expenses, and ensure accuracy

Tech & Tools Proficiency

  • Experience with iMessage, GSuite, and other productivity tools
  • Familiarity with AI tools such as ChatGPT, Google Transcription, and other innovative solutions

Soft Skills & Qualities

  • Highly proactive, anticipating needs and taking initiative
  • Detail-oriented, catching small details that others may miss
  • Eager to learn and continuously improve, adapting to new challenges
  • Resourceful, able to find creative solutions independently
  • Trustworthy & discreet, handling confidential information with integrity
  • Excellent written and verbal communication skills, conveying ideas clearly
  • Problem solver, thinking critically and finding innovative solutions
  • Strong prioritization skills, managing multiple tasks efficiently

Requirements

  • 2 years of experience in an executive assistant role, preferably in FinTech
  • Excellent C1 level English written and verbal communication skills
  • Ability to work independently, self-directed, and prioritize tasks effectively
  • Proficiency in Google Workspace, ClickUp, or similar tools

Nice to Have (Bonus Skills)

  • Experience supporting a CEO, executive, or entrepreneur
  • Background in sales or customer experience, adding value to the role
  • Understanding of accounting/bookkeeping concepts, enhancing financial acumen

Benefits

The successful candidate will enjoy a competitive salary range ($1000-$2000 USD) + bonus, flexible working hours, and monthly payment frequency.