Administrative Coordinator

hace 3 días

Buenos Aires, Buenos Aires C.F., Argentina Canary - Ar A tiempo completo

Overview

You're a resourceful and driven individual with a passion for solving complex problems. Your relentless energy and strong work ethic make you an asset to any team. At Canary - Ar, we value individuals who are not afraid to roll up their sleeves and tackle challenging tasks.

Your Role

As the Administrative Assistant supporting designated team members within Consulting, you will coordinate a high volume of complex meeting and travel requests in a timely and efficient manner. You will interact extensively with internal and external clients in a fast-paced environment, ensuring accurate and effective scheduling of appointments and completion of other administrative tasks.

Key Responsibilities

  • Schedule a high volume of complex internal and external meetings, conferences, and professional engagements for designated consulting teams.
  • Ensure calendar invitations for all meeting/appointment requests are created and sent out in a timely fashion, with technical accuracy and complete information including audio conference and Webex details.
  • Track, update, and maintain weekly status of meeting requests (including cancellations and reschedules) to ensure maximum team productivity and results.
  • Print, bind, and send via mail various documents, presentation materials, and reports as requested.
  • Assist team members with other general administrative support requests as needed.

Travel Arrangements / Meeting Support

Coordinate all domestic and international travel arrangements end-to-end, including air, hotel, and car service according to corporate policy requirements. Anticipate and proactively handle last-minute adjustments or changes.

Project Team Support/Process Workflow

Complete administrative tasks to support team initiatives, new hires, onboarding efforts, recurring internal business, and operational meetings. Ensure seamless process workflows in coordination with internal departments such as Talent Acquisition, HR, Legal, Finance, Business Technology, Procurement, and Corporate Real Estate Services.

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