Administrative Assistant

hace 1 semana

Buenos Aires, Argentina Syneos Health Commercial Solutions A tiempo completo

**Overview**

**You're driven, resourceful, and above all else - remarkably smart.**

You love a good challenge. You are the first to roll up your sleeves and work with relentless energy until you solve the unsolvable, beat the unbeatable and you always come out on top. Passable doesn't cut it - you've got fire in your belly to learn more, do more and be more. For you, the sweetest success is shared success and you're known for your good nature. You'll fit right in at **Syneos Health** where we surround ourselves with the most talented and agile professionals in the industry, but we check our egos at the door.

**Responsibilities**

As the Administrative Assistant supporting designated team members within Consulting, you will coordinate a high volume of complex meeting and travel requests for the team in a timely and efficient manner. You will interact extensively with internal and external clients in a fast-paced and evolving environment, ensuring accurate and effective scheduling of appointments and completion of other administrative tasks. By working collaboratively with team members and tracking the status of assigned tasks, you will help ensure the team remains successful, results-oriented and completes goals on time. This position reports to the Director of Administration for Consulting.

Calendar Scheduling / Administrative Support:

- Schedule a high volume of complex internal and external meetings, conferences and professional engagements for designated consulting team; ensure the most efficient and effective use of their time while monitoring and preventing schedule conflicts
- Ensure calendar invitations for all meeting/appointment requests are created and sent out in a timely fashion, with technical accuracy and complete information including audio conference and Webex details
- Track, update and maintain weekly status of meeting requests (including cancellations and reschedules) to ensure maximum team productivity and results
- Print, bind and send via mail various documents, presentation materials and reports, as requested
- Assist team with other general administrative support requests, as needed

Travel Arrangements / Meeting Support:

- Coordinate all domestic and international travel arrangements end to end including air, hotel and car service according to Corporate policy requirements; anticipate and proactively handle last minute adjustments or changes
- Update calendars with travel itineraries and details, and block time as needed for travel and check-in time in advance of flights, meetings etc.
- Assist in planning and coordinating logistics for team meetings such as conference rooms, video or teleconference details, AV requirements, etc.
- Order catering items for team meetings; assist w/set-up and clean-up as needed
- Assist in ordering supplies for the team

Project Team Support/Process Workflow:

- Complete administrative tasks to support team initiatives, new hires, onboarding efforts, recurring internal business and operational meetings
- Support seamless process workflows in coordination with internal departments such as Talent Acquisition, HR, Legal, Finance, Business Technology, Procurement and Corporate Real Estate Services
- Coordinate vendor agreements, invoices and other internal team needs by following defined processes to submit documents and ticket requests in Service Now
- Update and track project and team-related information using Excel, PowerPoint, SalesForce database, Microsoft Teams and other systems, on a recurring and ad-hoc basis
- Support other special projects that are assigned

**Job Requirements**
- Skills Required:_
- A minimum of three years providing administrative support to management teams; demonstrated ability to handle a high volume of complex travel and meeting requests in a highly efficient and timely manner
- Experience working in a dynamic, fast-paced and always evolving environment, preferably in a worldwide clinical research, pharmaceutical or biotechnology company
- A minimum of a two year Associates Degree in Business Administration or equivalent related experience required.
- Proficient computer skills including Microsoft Office Applications, and SharePoint; experience utilizing Oracle expense system highly preferred
- Excellent communication (verbal and written) and interpersonal skills; superior customer service skills
- Experience working with and supporting international teams is required
- Attention to detail and strong organizational skills with the ability to prioritize, track and report on status of multiple administrative tasks simultaneously, and to meet frequent deadlines with demonstrable results
- The drive for self-development, the ability to collaborate, and an action-oriented work ethic
- Advanced level of English

At Syneos Health, we believe in providing an environment and culture in which our people can thrive, develop and advance. We reward and recognize our people by providing valuable benefits and a quality of life bala

  • Administrative Assistant

    hace 3 semanas

    Buenos Aires, Argentina Adistec A tiempo completo

    Administrative Assistant será responsable de apoyar los procesos de gestión administrativa y financiera. Sus principales tareas serán: - Altas de clientes y proveedores en el sistema de gestión - Gestión de cobranzas - Relevo de documentación crediticia - Registraciones contables - Conciliaciones de cuenta de proveedores y clientes - Conciliaciones...

  • Administrative Assistant

    hace 1 día

    Buenos Aires, Buenos Aires C.F., Argentina IQVIA Argentina A tiempo completo

    We are seeking a skilled and organized individual to fill the role of Administrative Assistant - Clinical Research. As an Administrative Assistant, you will provide administrative support for clinical trials, including assisting investigators and site staff, verifying research study information, and preparing research study files.Key ResponsibilitiesProvide...

  • Administrative Assistant

    hace 6 días

    Buenos Aires, Buenos Aires C.F., Argentina Adistec A tiempo completo

    Administrative Assistant será responsable de apoyar los procesos de gestión administrativa y financiera.Sus principales tareas serán: Altas de clientes y proveedores en el sistema de gestión Gestión de cobranzas Relevo de documentación crediticia Registraciones contables Conciliaciones de cuenta de proveedores y clientes Conciliaciones bancarias...

  • Administrative Assistant

    hace 3 semanas

    Capital Federal, Buenos Aires, Argentina Adistec A tiempo completo

    Administrative Assistant será responsable de apoyar los procesos de gestión administrativa y financiera. Sus principales tareas serán: Altas de clientes y proveedores en el sistema de gestión Gestión de cobranzas Relevo de documentación crediticia Registraciones contables Conciliaciones de cuenta de proveedores y clientes Conciliaciones bancarias...

  • Administrative Assistant

    hace 2 semanas

    Buenos Aires, Argentina Consultative Examination Services, Inc. A tiempo completo

    **Requires**: Personal computer and high speed internet **Salary**:Salary is the equivalent of US$450/month **Work Days**: Monday to Friday, rotating Saturdays **Hours**: Work during business hours of 8 AM and 5 PM California, USA time **Paid Holidays Observed**: - All US Holidays New Year's Day - Jan 1 Memorial Day - Last Monday in May Independence...

  • Administrative Assistant

    hace 4 semanas

    Buenos Aires, Argentina Baker McKenzie A tiempo completo

    The Administrative Assistant will provide administrative services to attorneys, timekeepers, and secretaries. **Responsibilities**: - Work closely with other end-to-end service teams (Tampa, Belfast, Chicago, and Manila) in completing AOR assignments - Manage calendaring activities, coordinate schedules, finalize meetings, and schedule conference calls -...

  • Executive Administrative Assistant

    hace 1 semana

    Buenos Aires, Argentina Remoteco A tiempo completo

    **PLEASE APPLY THROUGH THIS LINK**: We have an exciting career opportunity for you! Who are we? We are Smart Foundation Systems. A role at Smart Foundation Systems is an opportunity to be a part of something different. Every position within SFS offers challenging opportunities, professional growth, and the excitement of seeing the results of your hard work...

  • Administrative Assistant

    hace 2 semanas

    Buenos Aires, Argentina Sofia Health A tiempo completo

    **About Us**: Sofia Health is an U.S tech startup dedicated to providing business solutions for health and wellness providers, with a primary focus on the North American market. Our platform is designed to streamline the lives of consumers actively seeking alternative, complementary, and holistic health and wellness services and products. **Job...

  • Administrative Assistant Position For a Marketing Company

    hace 2 días

    Buenos Aires, Buenos Aires C.F., Argentina Happy Agencies A tiempo completo

    Administrative Assistant Position For a Marketing CompanyWe are a marketing company based in Buenos Aires, known for our innovative strategies and impactful campaigns. We're currently seeking an organized, proactive Administrative Assistant to support our fast-paced and creative team.Key Responsibilities:Manage daily office operations and administrative...

  • Virtual Assistant

    hace 2 semanas

    Buenos Aires, Argentina Jouyll A tiempo completo

    **Buenos Aires**: **Argentina**: We are looking for a Virtual Assistant to provide administrative support to our team. For this role, a strong Internet connection is required, along with experience using communication tools. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum...

  • Administrative Assistant

    hace 5 días

    Buenos Aires, Buenos Aires C.F., Argentina COVERSUD SA A tiempo completo

    **Company Overview:**Coversud SA is a dynamic and established company, dedicated to providing top-notch services. We are seeking a highly skilled and experienced professional to join our team as an Administrative Assistant.As an integral part of our team, you will be responsible for handling various administrative tasks, including but not limited to:Managing...

  • Senior Administrative Assistant

    hace 1 semana

    Buenos Aires, Argentina Chevron A tiempo completo

    Provides administrative support to BASSC GM and Finance Leadership Team. Main responsibilities - Personal assistant to the General Manager in daily activities, meeting logistics/coordination, including visitors agendas (entertainment, dinners, room bookings, catering), prepare/coordinate presentations, manage travel and expense reports, as needed. -...

  • Virtual Assistant

    hace 2 semanas

    Partido de Moreno, Buenos Aires, Argentina Jouyll A tiempo completo

    **Villa Mariano Moreno**: **Argentina**: We are looking for a Virtual Assistant to provide administrative support to our team. For this role, a strong Internet connection is required, along with experience using communication tools. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum...

  • Virtual Assistant

    hace 2 semanas

    Partido de Matanza, Buenos Aires, Argentina Jouyll A tiempo completo

    **Matanzas**: **Cuba**: We are looking for a Virtual Assistant to provide administrative support to our team. For this role, a strong Internet connection is required, along with experience using communication tools. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum...

  • Personal Assistant

    hace 2 semanas

    Partido de Moreno, Buenos Aires, Argentina Jouyll A tiempo completo

    **Villa Mariano Moreno**: **Argentina**: We are looking for a Personal Assistant to provide administrative support to our team. For this role, a strong Internet connection is required, along with experience using communication tools. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum...

  • Virtual Assistant

    hace 1 semana

    Buenos Aires, Argentina HOR A tiempo completo

    **Virtual Assistant**Many Job Openings** We are a Virtual Assistant company that serves various industries, we are looking to grow our team. We are looking for an assistant to provide administrative support to our clients while working remotely. You will be working independently for the client directly. **Must speak English.** Our current clients are in...

  • Administrative Assistant

    hace 2 semanas

    Capital Federal, Buenos Aires, Argentina Adistec A tiempo completo

    Administrative Assistant será responsable de apoyar los procesos de gestión administrativa y financiera. **Sus principales tareas serán**: Altas de clientes y proveedores en el sistema de gestión Gestión de cobranzas Relevo de documentación crediticia Registraciones contables Conciliaciones de cuenta de proveedores y clientes Conciliaciones bancarias...

  • Production Assistant

    hace 7 horas

    Buenos Aires, Buenos Aires C.F., Argentina TransPerfect A tiempo completo

    About the RoleWe are seeking a highly organized and detail-oriented Production Administrative Assistant to support our Project Managers in various aspects of the translation project lifecycle.

  • Administrative Manager Assistant

    hace 2 días

    Buenos Aires, Buenos Aires C.F., Argentina Typescouts A tiempo completo

    Key ResponsibilitiesAdministrative support to executives including calendar management, meeting scheduling, correspondence handling, and document preparation.Liaison between executives and internal/external stakeholders ensuring clear and effective communication in both languages.Document preparation, editing, and proofreading in both English and...

  • Conservation & Administrative Assistant

    hace 2 semanas

    Buenos Aires, Argentina The Nature Conservancy A tiempo completo

    **OFFICE LOCATION**: Buenos Aires, Argentina Preferentemente CABA o zonas aledañas (modalidad Teletrabajo) LI-REMOTE LA124 **WHO WE ARE**: The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest...